ÉLAN CONFERENCE & EVENT MANAGEMENT

ÉLAN Conference & Event Management was developed to manage the processes in running a conference or exhibition. It can be run as a stand alone module or as part of the integrated ÉLAN suite of software for publishers.

Conference Maintenance:

• Define an unlimited number of conferences.
• Define up to 1,000 events/sessions at the conference.
• Events can be part of the conference (e.g. opening session) or extra sessions (e.g. special training).
• Track enrollment at each event including a waiting list.
• Establish fee structure for events/sessions including early registration, late registration and cancellation fees. Can set up different fees for each type of registration.
• Link to G/L to get financial reports by conference.
• Manage ToDo list for each event.
• Track Costs for each event.
• Track facility requirements for events (e.g. projector).
• Maintain multiple sponsorships for each event.
• Manage continuing education credits for each event.
• Venue maintenance.
• Includes all critical contact and address information.
• Analysis of past/current conferences/events at each venue.
• Staff maintenance: track which conferences worked and their job functions at each.
• Speaker maintenance: keep a library of speakers including their areas of interest.
• Track speaking history.
• Attendee maintenance.
• Maintain multiple addresses, multiple phone numbers and e-mail address.
• Maintain employer information.
• Unlimited demographics for attendees.
• History of conference attendance.
• Registration.
• Single entry or batch to streamline the entry process.
• Enter attendance at all events including specials with extra cost.
• Automatically calculate the costs of the registration.
• Full payment options including cash, credit card and billing.
• On-line change log for registration.
• Registration cancellation and rebooking.
• Badge printing.
• Conference reporting.
• Registration listings.
• Event listings.
• Sign-in sheets.
• Built-in ad hoc report writer.
• Integrated with ÉLAN Circ circulation fulfillment software and ÉLAN Book book fulfillment software.

Can track history of customer contact including which conferences attended, which publications subscribed to and which books/products purchased.

• Fully integrated Accounts Receivable.
• Fully integrated credit and collections.

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